Administrative Services
Biology Department office services are available at two main locations: the Department Business/Main Office (Mor3 221) or the Undergraduate Office (Mor3 216). In addition, the Operations Manager (Mike Keedy) is located in Mor2 133, the Instrumentation Engineer (George Drake) is located in Mor2 150, and the Chairman's Staff Assistant (Lisa Barry) is located in Mor2S 348. A directory of services is listed below by activity. For questions, advice, assistance, please inquire in the Main Office (Mor3 221), Tel. 7-2964.
| Description | Name | Location | Telephone |
|---|---|---|---|
Audio-Visual Equipment |
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| (located in Fax Room and Main Office) | |||
| Repairs for department equipment | Eric Bertrand | 133 | 5-4527 |
| Reservation of non-department equipment (contact AIMS Office at 5-5765) |
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| Sign up for slide projectors and overhead projectors (on wall calendar in Fax Room) |
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| Sign up for video data projectors (on web site: BCRC Reservation System, for projectors) |
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Computer/Network/E-mail Addresses |
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| Fill out forms to: Request an account in Biology or Microbiology Connect a Computer to the Network |
or call George Drake | 150 | 5-2625 |
Conference/Meeting Room Reservations |
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| Rooms 215 and 351 (on web site: BCRC Reservation System, Morrill Rooms) |
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| Room 319 | Penny Jaques | 319 | 5-0928 |
| Classrooms and Teaching Labs | Bruce Byers | 216A | 5-1236 |
Copiers |
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| Bill payments | Sally Ives | 221A | 5-0449 |
| New copy codes | Sally Ives | 221A | 5-0449 |
| Supplies | Charlene Coleman | 221C | 5-0902 |
| Problems, Repairs (2nd or 3rd floor) | Any main office staff member | 221 | 7-2964 |
Course Evaluation Materials |
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| Faculty | Lisa Barry | 348 | 5-2602 |
| TAs | Margaret Ludlam | 340 | 5-1672 |
Emergencies (except medical) |
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| Send E-mail to <admin@bio.umass.edu> | E-mail includes following: L. Barry, G. Drake, S. Ives, M. Keedy |
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Financial Transactions |
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| Bill/invoice payments | Janet Gralinski | 221 | 5-2835 |
| Purchases | Charlene Coleman | 221C | 5-0902 |
| Grant management, troubleshooting, reminders of expiration | Sally Ives | 221A | 5-0449 |
| Procard Records | Janet Gralinski | 221 | 7-2964 |
Keys/Locks |
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| Changes to locks | Sally Ives | 221A | 5-0449 |
| New keys (non-faculty lab personnel must have written authorization to request key) |
Any main office staff member | 221 | 7-2964 |
Mail Services |
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| Distribution of mail, procedures for sending FedEx, UPS, etc. | Janet Gralinski |
221 | 7-2964 |
Parking Passes |
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| Temporary passes for visitors, $5 @ day | Any main office staff |
221 | 7-2964 |
Personnel Issues |
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| Appointments and Paycheck/Payroll Questions | |||
| Non-Student Hourly Employees (03) | Janet Gralinski | 221 | 5-2835 |
| Salaried Employees (faculty, post-doc's, professional, classified) | Lisa Barry | 348 | 5-2602 |
| Graduate Teaching Assistantships | Lisa Barry | 434 | 5-2602 |
| Time & Attendance Reporting | Zoe Crowley |
221 | 7-2964 | Student Hourly Employees | Zoe Crowley | 221 | 7-2964 |
Poster Printing |
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| Please read the documentation and then schedule an appointment to print your poster. | Dr. Steven D. Brewer | 347 | 5-2272 |
Property & Inventory |
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| (maintains records) | Sally Ives | 221A | 5-0449 |
Supplies |
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| General class materials and supplies | Any main office staff member | 221 | 7-2964 |
| Office supplies (available in 221, if can't locate or if running low contact) | Any main office staff member |
221 | 7-2964 |
Technical assistance (equipment malfunction, projects, etc.) |
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| (request forms located in mailroom) |
Mike Keedy |
133 | 5-3159 |
Telephones |
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| bills, handsets, long distance calling numbers, voice mail, problems, etc. | Sally Ives |
221A | 5-0449 |
Travel |
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| Reimbursements | Charlene Coleman |
221 | 7-2964 |
Undergraduate Academic |
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| Advising appointments, add/drop overrides, grade processing/recording, registration/enrollment questions, and student records |
Susan Clevengert | 216 | 5-2287 |
Vans |
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| Sign up (on calendar in Sally Ives' office) | 221A | ||
| Key, etc. pick up and return | Any main office staff person | 221 | 7-2964 |
| (after hours) | Sally Ives | 221A | 5-0449 |
| Problems | Mike Keedy or Eric Bertrand |
133 | 5-3159, 5-4527 |
Web |
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| Submit announcements, updates, corrections and broken links |
Susan Clevenger | 216 | 5-1783 |
Biology Department Video
