OS X (10.5 & 10.6) SMB Printer Setup

Introduction

This is a guide for configuring OS X (10.5 and 10.6) clients to print to network printers hosted by the Biology and Geosciences departmental servers, specifically those printers shared via the MS Windows networking protocol 'smb'. Before beginning the setup you should know the following: the status of OS X support for the printer, the printer's network name, the manufacturer, and the specific model. Depending on the choices made during installation of OS X, drivers for the target printer may or may not be installed. While it may be possible to obtain acceptable output using the generic drivers available in OS X, printer-specific drivers provide the best results and are necessary to make use of features like optional paper sizes, duplexing units, and envelope feeders. If, during the setup procedure, you find that printer-specific drivers were not installed for the target printer, select a generic driver so you can complete the setup process. OS X - compatible drivers, if they exist (on the OS X install disk, from Apple, the manufacturer, or from a third party), can be installed after the fact, and the driver OS X is configured to use with that printer can be changed.

Printer drivers available with OS X 10.5

Printer drivers available with OS X 10.6

Setup

1. Open "Print & Fax" in "System Preferences"; click the padlock icon and enter the username and password of an OS X account with administrative privileges.

2. Click the "+" button of the "Print & Fax" window to open the "Add Printer" window.

3. Press and hold the "control" key on the keyboard while using the mouse to click in the open, grey area of the toolbar; click "Customize Toolbar..." on the drop-down menu that opens.

4. Click and drag the "Advanced" tool icon to an open area of the toolbar.

5. Click the "Advanced" tool - this initiates a search using the various methods available to communicate with printers and can take some time to complete.

6. Select "Windows" from the "Type:" menu. Next, edit the "URL:" field; if accessing printers from the Morrill wired network substitute one of the following for the word "server" in the "URL:" field: "marlin.bio.mor.nsm" for printers in Biology, "marlin.micro.mor.nsm" for printers in Microbiology, OR "eclogite.geo.mor.nsm" for printers in Geosciences. If accessing printers from OIT's wireless network use "marlin.bio.umass.edu" for printers in Biology and Microbiology, and "eclogite.geo.umass.edu" for printers in Geosciences. Similarly, for the word "printer" in both the "URL:" and "Name:" fields of the the image below, enter the name of the networked printer.

7. Click the "Print Using:" menu to select a printer driver. Since client systems cannot communicate directly with printers hosted by the departmental servers end users must manually select the proper driver, requiring knowledge of the printer's make and model. Click "Select Printer Software..." and try to locate a driver for the target printer in the list of the window that opens. If a printer-specific driver doesn't appear in the list presented in the "Printer Software" window click "Cancel" and select either "Generic PostScript Printer" or "Generic PCL Laser Printer" from the "Print Using:" menu of the "Add Printer" window. Lastly, click "Add".

8. If the target printer is a model with options, you may be presented with an additional window to configure the printer driver for the installed options. The example below shows the options window for the HP LaserJet 5100 driver. Many printers provide a way of printing out information about the printer's hardware by pressing some combination of buttons on the printer or pressing and holding a button while turning on the printer. After configuring any options click "Continue".

9. Send a test job to the printer. Because users must authenticate to print, the job will be held on the local computer. OS X will display a bouncing icon of the printer in the OS X dock.

10. Click the printer icon in the OS X dock to open the printer queue; click the line for the job on hold. Click the "Resume" button in the toolbar and the authentication dialog will open.

11. Enter your username and password for Biology/Geosciences in the "Name:" and "Password:" fields; though not required it is recommended that you opt to save your username and password information in the OS X keychain for your OS X account; click "OK". If you choose not to save your username and password you will be prompted to enter this information every time you print. Note: you should not choose to save your username and password to the keychain if you use an OS X account shared by other users. If you do all other users of the shared OS X account will print using your credentials. Additionally, the default behavior of OS X is to protect passwords stored in OS X keychain items with the login password for an OS X account; users that know the login password for an OS X account can reveal passwords stored in keychain items using the Keychain Access utility.